2026 Winter Conference Sponsorship/Marketing Opportunities

NYSCHSA is pleased to offer a wide variety of sponsorship and marketing opportunities in support of our Winter Conference and the work of the association. Below please find the options to help show off your company’s goods and services.  If you have any questions, please contact the NYSCHSA Office at (518) 730-0052 or [email protected].  

We look forward to putting together the perfect package for you, or if you found the perfect sponsorship for your organization, please complete the Sponsorship form! 

PLEASE NOTE: Sponsorships do not include registration, you must register for the conference separately through the registration page HERE.

2026 SPONSORSHIP OPPORTUNITIES and  form! 
 
Gold ($5,000) (registration not included)
  • One Free Booth Space; Option for a second booth at half price
  • Special name badges that distinguish your GOLD sponsorship
  • Recognition during conference announcements
  • Listing with company logo as a GOLD sponsor on conference signs, program, website and all association e-communications
Silver ($3,000) (registration not included)
  • Half price Booth Space
    (registration not included)
  • Special name badges that distinguish your SILVER sponsorship
  • Recognition during conference announcements
  • Listing with company logo as a SILVER sponsor on conference signs, program, website and all association e-communications
Bronze ($1,500) (registration not included)
  • Recognition during conference announcements
  • Listing as a BRONZE sponsor in the conference program
  • Listing as a BRONZE sponsor on conference signs, program, website and all association e-communications
Welcome and Kick-Off Networking Event Sponsor $5,000 (registration not included)
Promote your company as the lead sponsor of the hospitality networking event with signage at the event. 
  • One Free Booth Space; Option for a second booth at half price (registration not included)
  • Special name badges that distinguish your GOLD sponsorship
  • Recognition during conference announcements
  • Listing with company logo as a GOLD sponsor on conference signs, program, website and all association e-communications
  • Listing as a Silver Sponsor in the program and on event signage
Tuesday's Bier Garden Networking Dinner Sponsor $5,000 
Put your company logo in the hands of all the conference attendees via their dinner plate!
  • One Free Booth Space; Option for a second booth at half price (registration not included)
  • Recognition during conference announcements
  • Listing as a Gold sponsor in the conference program
  • Listing as a Gold sponsor on conference signs
  • Listing with company logo as a Gold sponsor on conference signs, program, website and all association e-communications

  •  

    Exclusive recognition as the official host of the Bier Garden Dinner, one of the conference’s most anticipated networking events.
  • Opportunity to provide branded napkins, cups, or table décor (optional).
  • Recognition during the evening’s announcements by the NYSCHSA President and displayed on the event slideshow.

 

The Passing of the Gavel Luncheon Sponsor $5,000 (can be split) 
Your company can be the official host of the Annual Luncheon and Passing of the Gavel Ceremony. We will highlight your company logo on viable signs and hang your banner (provided by you) when everyone gathers to witness the passing of the gavel of the outgoing president to the incoming president.
  • One Free Booth Space; Option for a second booth at half price (registration not included)
  • Recognition during conference announcements
  • Listing as a Gold sponsor in the conference program
  • Listing as a Gold sponsor on conference signs
  • Listing with company logo as a Gold sponsor on conference signs, program, website and all association e-communications
Conference Badges and Lanyards $5,000 - SOLD
Gain exposure to all conference attendees with your company logo on conference badges and attendee lanyards
  • One Free Booth Space; Option for a second booth at half price (registration not included)
  • Special name badges that distinguish your GOLD sponsorship
  • Recognition during conference announcements
  • Listing with company logo as a GOLD sponsor on conference signs, program, website and all association e-communications
Winter Conference Gift $5,000 
Put your company name and logo in the hands of all the conference attendees!
  • One Free Booth Space; Option for a second booth at half price (registration not included)
  • Gift with you company Logo featured with NYSCHSA Logo
  • Recognition during conference announcements
  • Signage at conference 
  • Logo recognition as sponsor on all marketing materials and NYSCHSA website
Conference Tote Bag Sponsor $3,000 
Get noticed with your logo imprinted on the tote bags attendees receive at registration.  Placement of promotional literature in the canvas bag is also included.
  • Half price Booth Space (registration not included)
  • Recognition during conference announcements
  • Listing as a Silver sponsor in the conference program
  • Listing as a Silver sponsor on conference signs
Education Session Pen/Paper Sponsor $3,000 
Your company sponsors the pens and paper for attendees to take notes with at each of the five education sessions.  Your company logo is printed on pens and paper at every seat.
  • Half price Booth Space (registration not included)
  • Recognition during conference announcements
  • Listing as a Silver sponsor in the conference program
  • Listing as a Silver sponsor on conference signs
Tuesday Lunch with Exhibitors $3,000 
Open the SHOW!  Your company can be the official host of the Grand Opening Lunch on the expo floor.  We will highlight your company logo on lunch napkins and hang your banner (provided by you) above the trade show floor, when everyone gathers to the Expo kickoff!
  • Half price Booth Space (registration not included)
  • Recognition during conference announcements
  • Listing as a Silver sponsor in the conference program
  • Listing as a Silver sponsor on conference signs
Hydration Stations $3,000 
Your company sponsors a special gift for all attendees:  A reusable water bottle with your company logo that can be filled at the water stations located in the session rooms and on the trade show floor. Half price Booth Space
  • Half price Booth Space (registration not included)
  • Recognition during conference announcements
  • Listing as a Silver sponsor in the conference program
  • Listing as a Silver sponsor on conference signs
  • Listing with company logo as a sponsor on conference signs, program, website and all association e-communications
AM Coffee Cup Sponsorship $3,000 
Attendees grab “a cup of joe” compliments of your company. Your company logo is imprinted on the cups for the Tuesday and Wednesday breaks outside the education session.  Two-day exposure with your company logo on coffee cups during the morning session breaks
  • Half price Booth Space (registration not included)
  • Recognition during conference announcements
  • Listing as a Silver sponsor in the conference program
  • Listing as a Silver sponsor on conference signs
  • Listing with company logo as a sponsor on conference signs, program, website and all association e-communications
Ice Cream Bar Expo Break $2,500 
“We all Scream for Ice Cream”. Your company hosts the ice cream and beverages during Tuesday’s break time in the expo.
  • Recognition during conference announcements
  • Listing as a Silver sponsor in the conference program
  • Special recognition at your booth denoting conference sponsorship
  • Listing as a Silver sponsor on conference signs
  • Listing with company logo as a sponsor on conference signs, program, website and all association e-communications
Tuesday, Cocktail Reception Sponsor $2,500  
Sponsor the Tuesday cocktail reception. Attendees will love grabbing a beverage with your logo displayed. Your company hosts beverages during Tuesay's cocktail reception.
  • Recognition during conference announcements
  • Listing as a Silver sponsor in the conference program
  • Listing as a Silver sponsor on conference signs
  • Listing with company logo as a sponsor on conference signs, program, website and all association e-communications
Wednesday Cocktail Reception Sponsor $2,500  
Sponsor the Wednesday cocktail reception. Attendees will love grabbing a beverage from the expo hall with your logo displayed. Your company hosts beverages during Wednesday’s cocktail reception.
  • Recognition during conference announcements
  • Listing as a Silver sponsor in the conference program
  • Listing as a Silver sponsor on conference signs
  • Listing with company logo as a sponsor on conference signs, program, website and all association e-communications
Conference Grand Prize $2,500 
Your company sponsors a special grand exhibit prize for attendees.  Your company logo is printed on the expo passport used by attendees to become eligible for the prize.
  • Recognition during conference announcements
  • Listing as a Silver sponsor in the conference program
  • Listing as a Silver sponsor on conference signs
  • Listing with company logo as a sponsor on conference signs, program, website and all association e-communications
Tote Bag Inserts, $500
Your company provides promotional literature/item delivered to each attendee in the tote bag received at registration.  Subject to NYSCHSA approval. (500+ pieces).

 

NEW!! Casino Activity Sponsorships

Casino Night Presenting Sponsor – $3,000
  • Booth at half price (registration not included)
  • Recognition as the Casino Night Host
  • Company logo featured on event signage, gaming tables, and chips
  • Recognition during announcements and on the conference website
  • One complimentary booth space
  • Logo featured in the conference program as the Casino Night Presenting Sponsor
Casino Table Sponsor – $2,500 (4 available)
  • Recognition signage displayed on your sponsored casino table
  • Listing as a Silver Sponsor in the program and on event signage
  • Opportunity to provide branded table accessories (chips, cards, etc.)
Casino Prize Sponsor – $1,500
  • Recognition for sponsoring the Casino Night grand prizes or raffle drawings
  • Listing as a Bronze Sponsor in the program
  • Company logo on signage near prize tables and on conference materials

NEW! Bier Garden Specialty Sponsorships

Bier Garden Coaster Sponsor – $1,500
• Sponsor-branded coasters used throughout the Bier Garden event
• Option to include a QR code linking to your company website or product video
• Recognition on signage at the Beer Garden and in the conference program
Bier Garden Photo Booth Sponsor – $2,000
• Branded photo backdrop and props with your company logo
• Logo on printed and digital photos shared with attendees
• Recognition on social media and in the conference program
Bier Garden Pretzel & Snack Bar Sponsor – $2,500
• Sponsor the pretzel bar, snacks, or late-night bites at the Bier Garden
• Logo featured on food station signage and cocktail napkins
• Recognition during evening announcements

 2026 Winter Conference Exhibitor Opportunities

Exhibiting is the most cost-effective way to:
  • Gain access to Superintendents, Commissioners & their staff, Transportation Directors, Engineers, Land Surveyors, and anyone interested in building/maintaining local roads, all in one location!
  • Meet face-to-face and interact with prospective clients
  • Strengthen relationships with existing customers
  • Forge strategic partnerships and develop future sales leads
  • Heighten brand awareness
  • Promote your new product launches

(Registration is not included)

Vendors reserving display tables must also register for the conference through the registration page here.

Vendor exhibits will be set up in the Saratoga City Center. Exhibit Booth registration price includes an 8 ft. deep x 10 ft. wide pipe and draped booth space, a skirted 6 ft. table, two chairs, one waste basket, and comes with standard electrical outlets. 

RESERVE YOUR BOOTH TODAY!
Booth selection is on a first-come, first-served basis. If you do not see a booth number in the selection drop down, the booth is no longer available. (Please use map for reference).
Purchase your exhibitor sponsorship and select your booth location here!
Exhibit Hall Map
 

Exhibit booths will be in place by 1:00 pm on January 19th for early access and can set up until 6:00 pm.  The City Center will reopen on Tuesday, January 20th at 7:00 am for move in.  Exhibitors must be set up by 11:30 am on Tuesday January 20th. Our first event in the Expo Hall will be the Expo Grand Opening and Lunch with the Exhibitors at 12:00 Noon.

CONFERENCE CANCELLATION POLICY

  • All cancellations must be made in writing and received by the NYSCHSA Office according to the following schedule:
    • Cancellations received on or before 12/19/25will receive a 100% refund.
    • Cancellations received on or before 12/31/25- 1/5/26 will receive a 75% refund.
    • Cancellations received on or before 1/6/26 - 1/13/26 will receive a 50% refund.
    • Cancellations received after 1/13/26 will receive NO refund.

There will be no credits issued for no shows or early departures. Participants are otherwise responsible for all charges outlined in the registration, sponsorship and exhibit forms submitted to the NYSCHSA Office.

If you have any questions, please contact the NYSCHSA Office at (518) 730-0052 or [email protected].  We look forward to putting together the perfect package for you, or if you found the perfect sponsorship for your organization, please complete the Sponsorship form!